Proper Use of Non-DoD Contracts
The policy memo entitled "Proper Use of Non-DoD Contracts" was jointly signed by USD(AT&L) (Mr. Wynne, Acting) and USD(C) (Mr. Henke, Principal Deputy) on 29 October 2004, and requires the Military Departments and Defense Agencies establish procedures for reviewing and approving the use of non-DoD contract vehicles when procuring supplies and services for amounts greater than $100,000 (current simplified acquisition threshold). The policy is effective January 1, 2005. Guidance on the use of Interagency contracts can be viewed at the following Defense Procurement and Acquisition Policy (DPAP) link.
Moratorium on IT Spending
Effective immediately a moratorium is placed on IT spending for all data center-related hardware and software.
All Army Leaders to Utilize CHESS for all COTS Purchases
The purpose of this memorandum is to remind U.S. Army leader of the existing requirement to use CHESS for purchases of commercial off-the-shelf (COTS) software, desktops, notebook computers and video teleconferencing equipment regardless of dollar value.
Enterprise Software Agreements
AR 25-1, paragraph 6-2e(3) When an activity requires a COTS product, the supporting DOIM will determine if it is available from Computer Hardware, Enterprise Software and Solutions (CHESS), the Army's representative for the DOD Enterprise Software Initiative (ESI).
AFARS Part 5139
Policy stating CHESS as the mandatory source for commercial information technology (IT) hardware and software purchases. Additional details referencing IT Services, Goal 1 Waivers, and CHESS Training.
CHESS, in conjunction with the Army Contracting Command’s designated offices, will conduct semiannual consolidated buys (CBs) for desktop and notebook computers. Organizations shall use the CB to satisfy their desktop and notebook requirements to the maximum extent possible. Exceptions for mission-critical requirements, non-CB configurations, and mandatory OCONUS host-country agreements may be requested in accordance with the procedures on the CHESS Web site.