Acquisition Guidance

Consolidated Buy Acquisition Guidance
These instructions are subject to revision.
1. To review CB products and prices click Consolidated Buy on the main menu and click Products & Prices. Note: Products and prices offered on the CB are discounted offerings from CHESS’s Army Desktop and Mobile Computing (ADMC-3) contracts. Additional products and ancillary items not specifically offered on the CB but available on the vendor’s ADMC-3 contracts may be added to a CB order as separately negotiated items. Customers unable to identify a CB item to satisfy requirements may obtain an exception utilizing the Exception Process 2. Customer's designated Contracting Activity contracting officer or ordering officer (including purchase card holders) must follow the ordering procedures in FAR 16.505(b) for orders valued at $250,000 or less, and DFARS 216.505-70 for orders exceeding $250,000 in value, when selecting the source and commercial item that best meets the need of the requiring activity. All ADMC-3 vendors have been given the CB specifications and have been given the opportunity to submit CB proposals. This satisfies the Fair Opportunity requirements of FAR 16.505(b)(1) for orders valued at $250,000 or less. Orders exceeding $250,000 must be placed on a competitive basis in accordance with DFARS 216.505-70. Contracting officers must document in the contract file the rationale for placement and price of each order, including the basis for award and the rationale for any tradeoffs among cost or price and non-cost considerations in making the award decision. This documentation need not quantify the tradeoffs that led to the decision. The contract file shall also identify the basis for using an exception to the fair opportunity process. 3. Orders should be issued directly to CB vendor(s).
Non-IT Programmed Funds
Army Regulation (AR) 25-1, Army Knowledge Management and Information Technology, states that an organization must submit a request for CIO (Goal 1) waivers for all IT expenditures using non-IT programmed funds when said expenditures exceed the dollar thresholds of $25,000 operations and maintenance; Army funds; and $100,000 research, development, test, and evaluation funds, as published in the annual resource guidance. Non-IT programmed dollars will not be spent on IT requirements without a CIO waiver. For more information see DA PAM 25-1-1.